12/5/2018 2:30:00 PM Longville City Council minutes
LONGVILLE CITY COUNCIL
MEETING MINUTES - UNAPPROVED
DECEMBER 5, 2018
Mayor Jocko Kline called the Special Meeting to order on Wednesday, December 5, 2018, at 8:30 a.m.
Pledge of Allegiance
PRESENT: Mayor: Jocko Kline, Council Members: Nathan Tabaka, Neil Tobiason, Greg Gilsrud, Phyllis Eck; City Clerk: Christina Herheim; Deputy Clerk: Dianne Larson. Employees: Sara Putnam.
Guests: Jim Stocke from EAPC; Citizens: Jerry Carpenter and Paula Carpenter.
1. M/S/P Tabaka/Eck to approve agenda of December 5, 2018 to discuss Docksider renovation.
2. Mayor Kline invited Jim Stocke to speak:
a. Mr. Stocke presented an updated drawing, and recapped processes followed and work completed on the plan in the last year. He explained reason for higher engineering costs. Existing permits are still acceptable; will need to be resubmitted with any new plans. With elimination of kitchen, the cost of the project will be reduced significantly.
b. Citizen Paula Carpenter inquired about stability of exterior rear of building as it appears to be crumbling, and wondering if it is structurally sound. Mr. Stocke from EAPC stated that a structural engineer inspected the entire building and deemed it to be sound.
c. Important note: Manager Putnam shared that cost of any improvements or repairs to the Docksider or the Longville Lakes Bottleshop comes from the profits of those liquor establishments. Any money spent cannot come from taxpayer dollars.
d. Mayor Kline noted that the project has not been approved yet, and updates will be provided to the public as firm decisions are made.
e. Mr. Stocke left the meeting at 8:45 a.m.
3. Mayor Kline invited Clerk Herheim to share additional research:
a. Clerk Herheim shared that she consulted with SEH, They are not able to use any of the existing plans prepared by EAPC and put their name on it. They quoted $40-$50K for engineering costs if they were to do this project. SEH suggested that, rather than hire another engineering firm and have to start from scratch, we explore a "Design Build Package", where we would take the existing plans from EAPC, which is already paid for, provide information to contractors on exactly what we want, and put it out to bid. The contractors would be responsible for putting together the design, blueprints and plans. Clerk Herheim will do more research on this option and share with the council.
b. The council agreed they like the idea of pursuing a "Design Build Package".
4. M/S/P: Gilsrud/Tabaka to discontinue services with EAPC.
5. The council agreed to work as a team and proceed with the following plan:
a. After more information is gathered on proceeding with a "Design Build Package", put the project out for bid and provide contractors with drawings, and information on exactly what we want. Once bids are received, the council will conduct a feasibility study to determine whether or not to proceed with the project. Progress will be reviewed at each council meeting to keep everyone up to date.
6. M/S/P: Tabaka/Gilsrud to adjourn meeting at 9:06 a.m.